Event Registration (Minors Policy)
Required of all guests attending events at Claremont McKenna College or sponsored by Claremont McKenna College/Claremont Colleges Debate Union.
Please read this information carefully. You must send (1) an email affirming that the school representative attending the tournament is in a position to assist students with any emergency. Details are included. In addition, you must (2) complete the attached Minors Policy Waiver (insert your name and school name in paragraph 3, sign and initial as appropriate) and email or mail the document to John Meany. Contact information for email is email@example.com; contact for mail is John Meany, Director of Forensics, Claremont McKenna College, 500 E 9th Street, Claremont, CA 91711.
Claremont McKenna College has adopted a comprehensive policy regarding sponsored programming involving minors. The policy applies to all secondary school events sponsored by the Claremont College Debate Union, including the Middle School Public Debate Program (MSPDP) and the High School Public Debate Program (HSPDP). In order to attend sponsored events, a school’s MS/HSPDP teacher/official school liaison must do the following:
- Read the college policy governing conduct with minors, available at http://catalog.claremontmckenna.edu/content.php?catoid=16&navoid=1416.
- Complete the attached college waiver of liability (signed by the teacher/coach or other school official on behalf of the institution). Please email the document to firstname.lastname@example.org or print and mail the waiver to John Meany, Director of Forensics, Claremont McKenna College, 500 E 9th Street, Claremont, CA, 91711.
- Affirm that the official school representative attending the tournament has the necessary waivers, approvals, and forms conforming to the required information in college forms, that is, program participation agreement/field trip form, emergency contact information, authorization for emergency medical treatment, and photo/media release.
To affirm that the school representative attending the tournament has necessary permissions and documents, the official school representative must send an email to John Meany, email@example.com, using the language below:
“I have read and agree to Claremont McKenna’s Institutional Policy Governing Conduct with Minors. I have completed my school’s waiver of liability and will submit it as described in the event registration document. I affirm that students from [insert name of school] are authorized by the school to attend [insert event name, location, date]. All appropriate medical authorization for treatment, emergency contact information, field trip, waiver and release, and any additional school-required forms, corresponding to Claremont McKenna online minors-on-campus forms, are completed and available for the attending students.”
It is not necessary to have individual students complete the college waiver of liability. The coach completes that document and sends it via email or mail to John Meany. Just one copy sent to John Meany before the tournament begins.
A school cannot attend or participate at any event unless I have the agreement email and the waiver form (email or mail) 72 hours prior to the start date and time of the event.
NOTE! An official school representative must attend the tournament with students throughout an event day(s). If the adult leader of a school debate delegation is not the official school teacher/coach (e.g., a parent), the school must submit documentation from the head of school/principal authorizing the adult accompanying students as the official school representative for the event. This letter, mailed to John Meany (address is listed in item #2 above), should arrive at least one week in advance of the tournament start date.